The Registration Settings in Wellness360 allow organizations to control how users access and register on the platform. These configurations help ensure that only the right users can onboard, while maintaining security and flexibility based on your organization’s needs.
Follow the details below to understand the different registration types supported and how they work.
Types of Registration Supported
Wellness360 supports multiple registration methods to suit different onboarding requirements:
Eligibility-Based Registration
Single Sign - On (SSO)
Invite-Only Registration
Domain-Restricted Registration
Open Registration
Eligibility-Based Registration
Eligibility-Based Registration allows only pre-approved users to access the platform.
How it works
The organization uploads an Eligible Users file (CSV) or enables HRIS Sync
These records are stored as eligible users in the system
Only users whose details match this list can register
Verification methods
During registration, users must provide matching details such as:
Email + Date of Birth
Employee ID + Date of Birth
Employee ID + Last Name
Email Only
Key behavior
Only users present in the eligible records can register
Any unmatched user will be blocked from onboarding
Ensures controlled and secure access to the platform
Single Sign-On (SSO)
SSO allows users to log in directly using their organization's credentials.
How it works
The organization integrates its Identity Provider (IdP), such as:
Okta
Azure AD
Ping Identity
OneLogin
Users click Login with SSO. Authentication happens via the organization's login system. The platform verifies the user's email domain and identity.
Key behavior
Users log in using their work email account credentials.
Access can be restricted to specific domains.
No manual password creation is required.
Invite-Only Registration
Invite-Only Registration provides controlled onboarding using invitation links.
How it works
Eligible user records are uploaded
The platform sends invitation emails with unique registration links
Only users who receive the invite can register
Key behavior
Registration is only possible via the invite link
Users cannot sign up without an invitation
Even eligible users must be invited to onboard
Best use case
Phased rollouts
Pilot programs
Controlled group onboarding
Domain-Restricted Registration
Domain-Restricted Registration allows users to sign up using their official work email domain.
How it works
Admin defines allowed email domains (e.g., @company.com)
Users can register using an email address from the approved domain
Key behavior
No eligibility file is required
System validates email domain during registration
Only users with approved domains can access the platform
Open Registration
Open Registration allows users to sign up without an eligibility list.
Admin generates a Group Key
The organization shares the key with users
Users enter the Group Key during registration
Registration details required
First Name
Last Name
Date of Birth
Group Key
Key behavior
Any user with a valid Group Key can register
No pre-uploaded user list is required
Suitable for open or large-scale onboarding
Choosing the Right Registration Method
Each registration type serves different needs:
Use Eligibility-Based or Invite-Only for strict control
Use Domain-Restricted for easy corporate onboarding
Use Open Registration for flexible or large-scale programs
Conclusion
By configuring the appropriate registration method, you can ensure a smooth onboarding experience while maintaining the right level of access control and security for your organization.
Need help?
If the issue continues, please contact our Support team at [email protected]. We’ll be happy to assist you and ensure everything is working as expected.